Office Manager

Full Job Description

We put wellbeing first by giving our teams more time to recharge

Job Title:  Office Manager
Location:  Kestrel House School, Crouch End, London N8 9EA
Hours:      37.5 hours per week | Monday–Friday | 8.15am - 4.15pm
Salary:      Up to 38,000 per annum (depending on experience, not pro rata)
Contract:  Permanent | Term Time Only + 3 weeks
Start:        September 2026
UK applicants only – no sponsorship available

About the Role

Are you an organised, people‑focused and solutions‑driven professional who thrives in a busy environment where no two days are the same? Kestrel House School is looking for an exceptional Office Manager to lead our administrative, HR and office functions across our two North London sites.

This is a pivotal role at the heart of our school community — supporting pupils, staff, families and external partners to ensure our school runs smoothly, safely and efficiently every single day.

What You’ll Be Doing

• Lead and manage the full administration function across both school sites, including line management of the Admin Team and PA support to the Headteacher.
• Oversee HR operations including safer recruitment, staff records, contracts, absence management, employee relations and maintaining compliance with UK GDPR and safeguarding requirements.
• Act as the main liaison with central services (HR, Payroll, IT, Recruitment, Resourcing) and support the Senior Leadership Team with reports, meetings and statutory returns.
• Maintain accurate systems and records across iSAMS, Reach, the Single Central Register, staff files, pupil files and all administrative platforms.
• Manage financial administration including purchase orders, invoice processing, delegated expenditure, payroll submissions and budget tracking.
• Coordinate whole‑school communications and events, including the school calendar, parent communications, website updates and key school activities.
• Ensure compliance across both sites in relation to data protection, health and safety, audits, file storage, archiving and contractor management.
• Provide flexible operational support across Crouch Hill and Elm Grove, ensuring efficient admin cover, supporting SLT needs and upholding safeguarding responsibilities.

What We’re Looking For

• GCSE Math's and English or equivalent required 
• A confident leader with experience managing people and processes
• Highly organised, proactive and able to juggle multiple priorities
• Skilled in HR administration, safer recruitment and data compliance
• Comfortable working across two sites and supporting a busy Senior Leadership Team
• A strong communicator who builds positive relationships with staff, families and external partners
• Calm under pressure, solution‑focused and committed to high standards

Experience in a school environment is beneficial but not essential — what matters most is your professionalism, resilience and ability to lead with integrity.

About Us 

At Kestrel House School, we do more than teach—we inspire. We’re seeking a passionate, innovative, and compassionate SEN Teacher to join our team and make a lasting difference.

You’ll teach pupils with autism, complex needs, and learning difficulties, creating engaging, personalised lessons that build independence, resilience, and a love of learning.

You’ll be supported to innovate and bring ideas to life as part of a multidisciplinary team, working with specialists, therapists, and families to deliver a holistic education where wellbeing, communication, and social development are as important as academic progress.

For over 19 years, Options Autism has provided specialist care and education for children, young people, and adults with autism, complex needs, and learning difficulties. As part of Outcomes First Group, we are pioneering innovative, evidence-based approaches that deliver meaningful, measurable outcomes for everyone in our care.

We are really proud to say that in 2025 Outcomes First Group were officially certified as a ‘Great Place to Work’ for the sixth year running.

Why Join Us?

We place pupils and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of pupils and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

• Life Assurance
• Pension scheme with options to increase contributions
• “Your Wellbeing Matters” – mental health support and physical health checks
• Flexible Benefits Platform (Vista), including:
  • Health, wellbeing and insurance benefits
  • Hundreds of UK and international discounts
  • Cycle to Work Scheme & Electric Car Purchase Scheme
  • Critical illness cover
  • Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.

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