Administration Assistant - Maternity Cover

Full Job Description

We believe in giving you more time to do the things you love outside of work

Job Title:  Administration Assistant - Maternity Cover
Location:  Baston House School, Bromley, Kent, BR2 7AB
Hours:      37.5 per hours week | Monday–Friday | 8.30am - 4.30pm. 
Salary:      £27,000 per annum (not pro rata)
Contract:  Fixed term till May 2027 | Term Time Only plus 2 weeks
Start:         April 2026
UK applicants only – no sponsorship available

About the Role

Are you an organised, proactive, and people-focused administrator looking to make a real difference?

We’re looking for a highly motivated Administrator to join our dedicated Children’s Education Service. This is more than just an admin role—you’ll be at the heart of our centre, supporting young people, families, and staff to ensure everything runs smoothly, professionally, and compassionately.

If you thrive in a fast-paced environment, love variety, and take pride in delivering high-quality support, this could be the perfect role for you.

What You’ll Be Doing

Core Administration

• Deliver efficient, confidential, and high-quality admin support across the service
• Maintain accurate records and ensure all documentation is secure and up to date
• Support colleagues across teams and respond flexibly to urgent requests
• Contribute to a safe, compliant, and well-organised working environment

Front of House & Reception

• Be the first point of contact, welcoming visitors and handling calls professionally
• Manage meeting rooms, diaries, and office facilities
• Handle post, deliveries, and maintain a professional reception area
• Oversee site access, including visitor ID checks and door systems

Referrals & Service Coordination

• Coordinate referrals, assessments, admissions, and reviews
• Liaise with families, carers, and external professionals
• Maintain accurate records for young people and ensure compliance with regulations
• Support inspections and regulatory reporting processes

Exams & Education Support

• Take ownership of the exams process (GCSEs, BTECs, etc.)
• Manage exam entries, timetables, and communications with exam boards
• Ensure full compliance with exam regulations and procedures
• Support staff and students through key academic milestones

HR & People Support

• Assist with recruitment, onboarding, and staff records
• Monitor attendance, training, and HR data
• Provide first-line guidance on policies and procedures
• Support managers with HR processes and reporting

Facilities & Finance

• Coordinate maintenance and manage equipment records
• Support financial processes including petty cash, invoices, and budgets
• Ensure compliance with company policies in all financial activities

We’re looking for someone who is:

• GCSE Minimum Level 4 in English & Math's
• Highly organised with excellent attention to detail
• A confident communicator with a professional manner
• Able to manage multiple priorities in a busy environment
• Discreet and trustworthy with confidential information
• Proactive, flexible, and solution-focused
• Comfortable using IT systems and databases

Experience in education, care, or a regulated environment is a plus—but not essential.

About Us 

Baston House School is an independent day specialist school in Bromley, Kent, supporting children and young people aged 5–19 with Autism Spectrum Conditions (ASC) and associated needs. The school provides a safe, inclusive, and supportive environment where pupils are fully included in all aspects of school life. Our focus is on developing academic skills, social understanding, emotional wellbeing, and independence, enabling each pupil to achieve positive outcomes and prepare for their next steps. By fostering a strong sense of community and personalised learning, Baston House ensures every pupil is valued, supported, and empowered to reach their full potential.

For over 19 years, Options Autism has provided specialist care and education for children, young people, and adults with autism, complex needs, and learning difficulties. As part of Outcomes First Group, we are pioneering innovative, evidence-based approaches that deliver meaningful, measurable outcomes for everyone in our care.

We are really proud to say that in 2025 Outcomes First Group were officially certified as a ‘Great Place to Work’ for the sixth year running.

Why Join Us?

We place pupils and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of pupils and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

• Life Assurance
• Pension scheme with options to increase contributions
• “Your Wellbeing Matters” – mental health support and physical health checks
• Flexible Benefits Platform (Vista), including:
  • Health, wellbeing and insurance benefits
  • Hundreds of UK and international discounts
  • Cycle to Work Scheme & Electric Car Purchase Scheme
  • Critical illness cover
  • Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. 

All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.

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